Office Administrative Responsibilities:

1.    Regular Office Upkeep and Maintenance of the premises through the housekeeping staff.

2.    Maintaining & AMC in collaboration with respective vendors for the existing Fire & Safety Aids present in IPPL-HO.

3.    Maintenance of HO Biometric Machine and data, CC Cameras for the safety and security of officers.

4.    Maintenance of Aesthetic Instruments and Other displayed artwork and products within the HO premises.

5.    Maintenance & Tracking of Company Issued Assets Employees from HO.

6.    Office stationery purchase and Tracking, Office inventory purchase and tracking.

Vendor Liaisoning, Contract Management and Contractual Staff Management:

1.    Tendering of Housekeeping and Office Car contracts.

2.    Tracking of agreement renewals for Contractual Staff, Housekeeping Staff, Car Hiring Services,  at HO.

3.    Tracking of agreement renewals for Beverages & Canteen Supplies at HO.

4.    Attendance and OT Calculation of contractual and housekeeping staff (at HO) on monthly basis.

5.    Liaisoning with the contractors/vendors for the payroll and other related data of the staff at HO.

6.    Oversee the day-to-day activities of the housekeeping staff at HO. Arrange for timely trainings for the staff in collaboration with the contractor.

Admin Annual Budgeting and Expense Management for HO:

1.    Annual Budgeting of administration related expenses for the financial year at HO.

2.    Maintaining the finance reporting for revenue expenses at HO, viz., Electricity, Water Usage, Stationery, Canteen Expenses, etc. at HO.

Event Management & Coordination at HO:

1.    Celebration and Appreciation of important employee milestones, like birthdays, work anniversaries, major achievements in the employee life cycle.

2.    Coordination and Execution of Events and Programmes in coordination with event planning committee.

Board Meeting Arrangements:

1.    Board Meeting arrangements and ensuring seamless meeting experience for all the attendees and important stakeholders.

2.    Car Arrangement for all the directors, proper and timely pickup and drop of them in a timely and seamless manner.

3.    Arrangement of refreshments, lunch, chairman’s dinner with the Board, and successful execution of the same, assuring the best experience for all involved.

4.    Approval and procurement of the gifts, other tokens and stationery items that may be required for the meeting itself.

Billing, PO & SES Creation for HR & Admin Department:

1.    PO & SES creation, Processing of bills in SAP for the departmental bills raised by vendors, etc.